Basic Job Functions:

The Accounts Receivable Associate is responsible for supporting the finance department with the Accounts Receivable (AR) functions within the organization.

Essential Functions of the Job:

· Retrieve and apply cash

· Generate Invoices- verify price and unit of measure.

· Contact project managers and financial analyst for confirmation of pricing

· Match invoices and bills of lading

· Coordinate with shipping personnel to confirm shipment timing, if needed

· Submit invoices to customers for payment; each customer has their own method of receiving invoices; must be comfortable working in various customer web portals; emailing invoices or mailing invoices as needed.

· Follow up on past due accounts

o Coordinate with project managers and sales team for support as needed.

o Must be comfortable collecting payments

· Compile AR Aging, note past dues and send to finance and sales teams for review; high profile due to distribution – must be correct and comfortable explaining what has been done to collect and where support is needed.

· Generate cash projection

· Understand remittance timing by customer and use that to project cash flow for the week

· Post manual deposits

· Process wire payments for foreign exchange payments

· Call in wire payments for the interest, post voucher, and record payment

· Ensure AR is reconciled and conduct month end AR close procedures

· Perform all other duties as assigned.

Minimum Requirements of the Job:

· Possess 2 years general accounting experience.

· Possess a working knowledge of computers and be capable of learning the use of mainframe and current office software packages.

· Able to present a neat, professional appearance on a consistent basis.

· Proficient in Microsoft Office Suite or related software as well as other accounting software programs.

· Excellent verbal and written communication skills.

· Ability to operate related office equipment, such as computers, 10-key calculator, and copier.

· Ability to work independently and in a fast-paced environment.

· Ability to anticipate work needs and interact professionally with customers.

· Excellent organizational skills and attention to detail.

· Possess fluency of the English language.

· Able to maintain an organized and efficient work area.

· Possess strong mathematical skills.

Physical Requirements:

· Able to operate computer and related peripherals.

· Able to sit for 80-90% of the workday.

· Able to lift and/or carry items up to 15 pounds.

· Able to hear and execute clear speech in person and over the telephone.

· Able to hear telephones ring, alarms sound, etc. through ambient noise and everyday conversation

Supervisory Responsibilities: No

Travel: None

Education and/or Experience: Must have a high school diploma or GED. College degree preferred. Must have 2 years of general accounting experience.